Conference Terms and Conditions
Confirmations:
a) Bookings will be treated as provisional until the Client sends in written and signed confirmation to The Blakemore Hotel.

b) The Client is to inform The Blakemore Hotel of the final number of Guests attending no less than 3 days before the commencement of the conference.

Cancellations:
a) Should the Client have to cancel a conference booking before the event, a charge will be made. This is calculated as a percentage of the total booking value according to the scale below:

• 1 month - 21 days before the event – 0%

• 21 - 7 days before the event – 25%

• 7 - 3 days before the event – 50%

• Less than 3 days before the event – 100%

b) Any costs incurred for a function by the Blakemore Hotel that would otherwise not normally be incurred, will be charged in the event of a cancellation unless the Blakemore Hotel are able to mitigate their loss.

Deposits and Payment:
a) Credit is available on request and only if it is agreed upon by The Blakemore Hotel before the start date of the conference.

b) A 25% holding deposit will be charged at the time we receive a signed conference confirmation. The balance will be charged on departure.

c) Credit card details are required in writing on company letterhead with written authorisation to deduct 25% of the conference value as a holding deposit and deduct the remaining balance on departure.

Damage:
The Client is responsible to Blakemore Hotel for any damage caused by the Client or his Guests, Agents, Employees etc.